UniChecklist – User Manual

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Overview

The app lets you create and manage aircraft and other checklists composed of groups and items. You can focus items, mark them as completed, jump quickly to a specific group, and export/import checklists as plain text.

Main Screen

Top Controls

• Checklist Picker (purple button): Tap to choose the active checklist from a menu.
• Menu (green button): Opens actions:
  • Edit Checklist
  • Rename Checklist
  • New Checklist
  • Duplicate Checklist
  • Delete Checklist
  • Import Checklist
  • Export Checklist
  • Settings
  • Help

Header Buttons

Groups and Items

• Tap a group header to expand/collapse.
• Tap an item row to focus it. The list automatically scrolls to keep the focused item visible.
• Focused items are subtly highlighted; checked items show a checkmark.

Audio Mode

Audio Mode keeps you heads‑up while it reads items aloud. You can run it in read‑only mode or with Speech Recognition enabled:

• Without Speech Recognition: the app speaks each focused item; use Check Next to advance. On iPhone this mode plays back at a higher volume.
• With Speech Recognition: after each spoken item, the app listens for your command phrase (default: Checked) and moves to the next item automatically. On iPhone, recognition requires a headset; on iPad you can use the built‑in mic.
• Audio Mode stops automatically when the end of the checklist is reached, or you can stop it manually.

Starting and Stopping

• Enable Audio Mode in Settings (per checklist) and optionally toggle Speech Recognition for hands‑free advancement.
• Use the left header button to Start/Stop Audio. The first time, a short warm‑up notice appears; choose Continue to proceed.

Voices and Output

• Voice: Choose a specific voice in Settings. If none is selected, the app uses a voice matching your locale when possible.
• Reset Voice: Clears the selection to use the system default behavior.
• Audio Output: Pick the output route (e.g., Bluetooth headset) in Settings when Audio Mode is enabled.

Recognition Behavior

• When Speech Recognition is enabled, recognition is case‑insensitive and diacritic‑insensitive; partial matches of your command phrase also trigger advancement.
• The app automatically restarts listening if the recognizer stops unexpectedly (e.g., due to route changes).

Recognition Test (Settings)

Use the built‑in tester to tune your command phrase:

• Open Settings → Audio Mode → Test Recognition.
• Tap Start Test to begin listening. Speak your command phrase several times.
• The list shows recognized text entries with:
  • a green checkmark if it matched your phrase, or a red X otherwise,
  • a “Recognized” label when the result is final,
  • a running log so you can compare variants.
• Tap Stop Test to end.

If permissions are missing or the recognizer is unavailable, the tester shows an error. Grant microphone and speech recognition permissions in system settings.

Editing

Tap Edit from the Menu or the top‑right control to enable editing.

• Groups
  • Rename a group by editing its title in the header.
  • Reorder or delete groups using standard list editing controls.
  • Add a group via the “Add Group” button at the bottom of the list.
• Items
  • Rename an item by editing its text in the row.
  • Reorder or delete items using standard editing gestures.
  • Add items via the “Add Item” button in expanded groups.

Tap Done to exit editing.

Checklist Management

• New Checklist: Opens a composer to name the checklist. It becomes the selected checklist and enters edit mode.
• Rename Checklist: Opens a rename sheet for the current checklist.
• Duplicate Checklist: Copies groups/items and per‑checklist settings. The name gets “(copy)” appended; if a same‑name exists on import, “(copy)” is also appended.
• Delete Checklist: Prompts for confirmation and removes the current checklist.
• Checklist Picker: Switch between your checklists at any time.

Import and Export

Export

• Choose Export Checklist from the menu to save the current checklist as a UTF‑8 plain text file (.txt).
• File name defaults to the checklist name with spaces replaced by underscores.
• Format example:

  > GROUP TITLE
  - First item
  - Second item
  
  > NEXT GROUP
  - Another item

Import

• Choose Import Checklist and select a UTF‑8 .txt or .unichecklist file in the format above, or use the system Share sheet (“Open in …”) from Files/Mail to send it directly to UniChecklist.
• The app parses group headers (lines starting with > ) and items (lines starting with - ).
• You can preview and rename the imported checklist before adding it.
• Error cases:
  • Non‑UTF‑8 text is rejected.
  • Files with no groups are rejected.
• If a checklist with the same name exists, “(copy)” is appended automatically.

Example checklist

You can download a sample checklist to try the import feature:

Settings

Open Settings from the menu to configure options per checklist and appearance.

Quick Access Button

• Show Quick Access Button: show/hide the left header button when Audio Mode is disabled.
• Group title to jump to: text to search (partial, case‑insensitive).
• Use custom button text: when enabled, set a custom label; otherwise, a warning icon is shown.

Audio Mode

• Enable Audio Mode: switches the left header button to start/stop Audio.
• Speech Recognition: toggle listening after each spoken item for hands‑free advancement. On iPhone, this requires a headset; when off, Audio Mode still speaks items and you advance with Check Next.
• Command phrase: the phrase to recognize for advancing (default: Checked).
• Voice: choose a specific voice; System Default uses a locale‑appropriate voice when possible.
• Reset voice: clears the selection.
• Audio output: choose the audio route (e.g., Bluetooth headset). Available on iOS.
• Test recognition: open the tester to validate your phrase.

Appearance

• Dark Mode: toggle light/dark appearance for the app.

About

• Shows the app name and version in the form “Version X (Y)”.
• Open Website: opens the UniChecklist web resources.

First‑Run Quick Tour

A brief in‑app tour appears after you accept the disclaimer, or when you double‑tap the Uncheck All button.

• Selecting a checklist with the picker
• Using the Menu for rename/duplicate/import/export/settings/help
• Quick / Audio button behavior
• Uncheck All behavior
• Check Next vs Done while editing

Tip: Start with “Edit Checklist” to add a group and a few items.

Disclaimer

On first launch, an important disclaimer is shown. You must accept it to continue using the app. The disclaimer explains that the app is informational only and not a substitute for official documentation or procedures.

Free Version Limits

• Up to 2 checklists.
• Up to 2 groups per checklist.
• Up to 7 items per group.

If you try to exceed these limits, the app shows a “Limit Reached” alert. During import, extra groups/items are automatically truncated.

You can upgrade to the full version by pressing the Upgrade button or press Full Version in the menu

Tips

• You can tap the same item again to refresh focus; the app keeps the focused item visible.
• “Check Next” is the fastest way to progress through items during a procedure.
• Use a short, distinctive word for the Quick Access target (e.g., “emerg”) to match a group quickly.

Troubleshooting

• Audio Mode doesn’t start: Ensure Audio Mode is enabled in Settings. The first start shows a warm‑up notice—tap Continue.
• No speech recognized: Grant microphone and speech recognition permissions in system settings. On iPhone, connect a headset when Speech Recognition is enabled. Try a shorter command phrase.
• Import fails: Ensure the file is UTF‑8 text and follows the simple format shown above.
• Can’t find a group via Quick Access: Verify the target text is spelled correctly; matching is case‑insensitive and supports partial matches.
• No checklists appear: Create a new checklist via the menu, or import one from a .txt file.